• Executive Admin Assistant/Level IV

    Job Locations US-MD-Aberdeen
    Job ID
    2018-2584
    Category
    Administrative
    Clearance Level
    Secret
  • Overview

    USfalcon, Inc., recognized as one of the fastest growing, privately held companies in the United States, is seeking a Executive Administrative Assistant/Level IV to work at Aberdeen Proving Ground, Maryland.

     

     

    Responsibilities

    The Executive Administrative Assistant/Level IV shall provide administrative and executive level support services to PEO IEW&S headquarters to ensure day-to-day office automation and daily administrative functions. Scheduled administrative support will include:

    • Record keeping and file maintenance.
    • Directing visitors and answering inquiries.
    • Coordinating meetings and executive level calendar scheduling and maintenance.
    • Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
    • Answering and directing incoming phone calls.
    • Handling conference room scheduling requests.
    • Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
    • Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
    • Maintaining and filing personnel time and attendance records.
    • Providing database and spreadsheet development/maintenance assistance.
    • Assisting with administrative data management, analysis and research.
    • Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
    • The ability to work with government provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
    • Additional duties as assigned

     

     

    Qualifications

    Required Skills:

    • A minimum of 6 years
    • Without a Bachelor's Degree, an Associates Degree w/ 10 years experience or 12 years experience can be substituted 

    Desired Skills:

    • Manages the principals' calendars to include coordinating and scheduling meetings and event.
    • Coordinates and completes travel arrangements (Defense Travel System-DTS).
    • Prepares correspondence to include Star and SES notes and certificates of appreciation.
    • Receives and reviews read-aheads and other documentation for PEO and SES.
    • Ensures all correspondence is in accordance with AR 25-50 prior to signature.
    • Provides support for ceremonies, conferences, meetings, visits, and office calls. In addition, must maintain all records and security requests.
    • Proficient in Microsoft Office applications (e.g., Word, PowerPoint, Excel, Access, and Outlook)

    Education: Bachelors Degree from an accredited university

    Clearance: Secret

     

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